Receipt Date Policy

• An unsolicited, investigator-initiated application is considered on time if it is either (1) received by or (2) mailed on or before the published receipt date and a proof of mailing is provided. Proof of timely mailing consists of a legibly dated U.S. Postal Service postmark or a dated receipt from a commercial carrier or the U.S. Postal Service. Private metered postmarks are not acceptable. This policy also applies to unsolicited AIDS-related applications and to AREA applications.

• Solicited applications and proposals must be received by the specified date. However, an application received after the deadline may be acceptable if it carries a legible proof-of-mailing date assigned by the carrier and the proof-of-mailing is not later than one week prior to the deadline date. Solicited applications include those in response to Requests for Applications (RFAs); Program Announcements (PAs) with specified receipt dates (dates other than the standard ones specified in the chart below), such as Small Business Innovation Research (SBIR), and Small Business Technology Transfer (STTR); and Requests for Proposals (RFPs).

• See NIH Guide Notice dated November 13, 2001 for information on Mail Addressed to the NIH.

• When a receipt date falls on a weekend or holiday, the receipt date will be the following business day.

	STANDARD RECEIPT DATES AND REVIEW AND AWARD CYCLES
	TYPES OF APPLICATIONS	CYCLE I	CYCLE II	CYCLE III
Application Receipt Dates *	Institutional National Research Service Awards **	January 10	May 10	September 10
	All Academic Research Enhancement Awards, except those involving AIDS-related research	January 25	May 25	September 25
	New Research Grants, Conferences, and Research Career Awards. All (new, competing, revised, and supplemental) Program Project and Center Grants	February 1	June 1	October 1
	Interactive Research Project Grants	February 15	June 15	October 15
	Competing Continuation, Supplemental, and Revised Grants	March 1	July 1	November 1
	Individual National Research Service Awards (Standard) ***	April 5	August 5	December 5
	All AIDS-Related Grants	May 1	September 1	January 2
Review and Award Schedule	Scientific Merit Review	June-July	October-November	February-March
	Advisory Council Review	September-October	January-February	May-June
	Earliest Project Start Date	December	April	July

* Effective with the January 1, 2002 receipt dates, applicants must seek agreement to accept assignment from Institute/Center staff at least 6 weeks prior to the anticipated submission of any application requesting $500,000 or more in direct costs for any year. See 10/16/2001 NIH Guide Notice.

** Several NIH Institutes and Centers use only one or two of the receipt dates for Institutional NRSA awards. Please check the program announcement for "Institutional Research Training Grants (T32)" at http://grants.nih.gov/training/nrsa.htm.

*** The National Research Service Award Individual Predoctoral Fellowships for Minority Students and Students with Disabilities have special receipt dates.

SBIR and STTR Receipt Dates

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Web Posting:  11/16/2001

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